Recepcionist

Location:

Vilamoura, PT

Date: 9 Oct 2026

Application closing date: -

ROLE SUMMARY:

The Receptionist is the first point of contact and the "face" of Colégio Internacional de Vilamoura (CIV). The primary mission of this role is to provide an excellent, warm, and professional welcoming experience to the entire school community—including parents, students, staff, and international visitors. This role combines Front of House customer service with daily administrative support for the School Office and Admissions teams.

KEY RESPONSIBILITIES:

1. Front of House & Customer Service

Welcoming Environment: Greet all visitors, parents, and suppliers warmly, ensuring school security protocols are followed (visitor badge issuance and logbook registration).
Switchboard Management: Answer, screen, and forward domestic and international phone calls efficiently and professionally.
Email Inquiries: Manage and filter the school’s general email inbox, accurately routing messages to the appropriate departments (Admissions, Finance, Academic Coordinators).

2. School Community & Admissions Support

General Information: Provide accurate information regarding school logistics, calendars, uniform policies, and general school events.
Admissions Assistance: Support the Admissions Team by welcoming prospective families arriving for school tours and collecting initial inquiry data.
Communication Link: Facilitate smooth communication between parents, teaching staff, and school leadership.

3. Administrative & Logistical Support

Mail & Deliveries: Sort, record, and distribute daily incoming mail and courier packages; manage outgoing mail.
Database Maintenance: Assist in updating student and family records on the school management platforms (e.g., iSAMS, OpenApply) with high accuracy.
Lobby Presentation: Ensure the reception desk and main lobby area remain clean, tidy, and continuously stocked with updated school brochures and literature.

THE IDEAL CANDIDATE WILL HAVE:

Essential Requirements:

Languages: Full professional fluency in both English and Portuguese (written and spoken) is mandatory. The ability to switch seamlessly between both languages is crucial for daily operations.
Experience: Minimum of 1–2 years of experience in front desk, reception, hospitality, or customer service roles. Experience within international schools, luxury hospitality, or corporate multicultural environments is highly valued.
Tech Skills: Proficiency in Microsoft Office (Word, Excel) and Google Workspace.

Desirable Criteria:

Knowledge of additional languages (e.g., French, Spanish, German, or Russian).
Prior experience working with school management software (such as iSAMS or OpenApply).
Living within reasonable commuting distance of Vilamoura/Loulé/Faro.

Key Soft Skills:

Excellent presentation, interpersonal skills, and professional grooming standards.
Strong empathy, patience, and a genuine passion for working within an educational community alongside children and families.
Outstanding organizational skills and the ability to multitask under pressure (e.g., managing a busy phone line while attending to a visitor at the desk).
A high degree of discretion and confidentiality when dealing with sensitive student or family information.

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

SCHOOL APPLICATION FORM:

Please download and complete our Inspired Application Form and submit alongside your CV.

Inspired Academic Teaching Application Form
Inspired Non-Teaching Application Form