Operations Administrator - Early Learning School

ROLE SUMMARY:

Reddam Early Learning School is a highly respected, premium preschool in Sydney, with three beautiful campuses in Woollahra, Lindfield and St Leonards. We are proud to offer leading early childcare in Sydney with a holistic preschool education, which ensures that our pupils are continuously nurtured, valued and given the freedom to truly thrive. 

The Operations Administrator at Reddam Early Learning School plays a vital role in ensuring smooth and efficient operations across various facets of the school. Located at out St Leonards Early Learning School , this role provides administrative support to the Principal, Enrolment Officer, and Compliance Manager, contributing to the overall effectiveness of the school’s operations and fostering a collaborative, well-organised environment.  This is a permanent part time position (3 days per week) - days of employment will be Monday, Wednesday and Thursday.

KEY RESPONSIBILITIES:

Administrative Support:

• Coordinate weekly meetings with the Principal to manage upcoming deadlines.
• Proofread and prepare reports, ensuring accuracy and professionalism.
• Print portfolios, flyers, and posters as required.

Procurement and Supplies Management:

• Order non-educational resources from suppliers such as Nappy Land, Officeworks, and IKEA.
• Liaise with the uniform shop for orders and deliveries.

Scheduling and Coordination:

• Maintain and update the whole school calendar.
• Oversee staff rosters, including distributing the weekly spreadsheet for casual availability.

Stakeholder Liaison:

• Communicate with the maintenance team to address facility needs.
• Coordinate with the cleaning company to ensure high standards of hygiene.
• Liaise with external providers, including catering, Speech Therapists and Inclusion Support.
• Work with the Education Leader to facilitate incursions and educational events.

Event Coordination:

• Organise school events and collaborate with the marketing team as needed.
• Financial and Operational Tasks:
• Assist with family billing processes on Mondays.
• Manage mail collection and post office errands.

THE IDEAL CANDIDATE WILL HAVE:

SKILLS & EXPERIENCE

• Strong organisational and multitasking skills, with a proven ability to manage deadlines.
• Exceptional communication and interpersonal skills for liaising with internal and external stakeholders.
• Attention to detail in proofreading, scheduling, and administrative tasks.
• Proficiency in Microsoft Office and other relevant software.
• Previous experience in an administrative or operations role, preferably within an educational setting, is highly desirable.

PERSONAL ATTRIBUTES

• Highly proactive and able to work independently with minimal supervision.
• Collaborative and team-oriented, fostering positive relationships with colleagues and external partners.
• Detail-oriented, ensuring accuracy and consistency across tasks.
• Adaptable and resourceful, thriving in a dynamic school environment.
• Committed to putting children’s well-being and safety first in all tasks and decisions.
• Professional and values-driven, consistently representing Reddam with integrity and respect.

QUALIFICATIONS

• Relevant experience in administration or operations support.
• Current Working With Children Check (WWCC) or the ability to obtain one.

ADDITIONAL REQUIREMENTS

• Availability to work part-time hours, with flexibility to meet the school’s operational needs.
• Commitment to supporting the school’s mission and values, ensuring high standards in all aspects of the role.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.