Executive Assistant & School Administrator - Secondary School

ROLE SUMMARY:

The School Administrator and Executive Assistant to the Principal is a key position that supports the Principal and Deputy Principal in the effective management of the school. The role serves as the first point of contact for staff, students, parents, and external consultants, ensuring smooth communication and efficient operation of the Principal's office.

This is a crucial role in coordinating administrative tasks, managing key school events, and maintaining accurate records, thereby contributing to the overall success and mission of Reddam House schools. The position is based at our Seniors Campus in Bondi (Years 10,11 & 12), and is a term time only position - hours for the role are 8am - 4pm.

KEY RESPONSIBILITIES:

• Provide comprehensive secretarial and administrative support to the Principal, including handling correspondence, managing the Principal’s diary, and answering telephone calls.
• Act as a liaison between the Principal, teaching staff, and administrative personnel to facilitate effective communication and coordination within the school.
• Draft and compile correspondence for current and prospective students’ parents, and arrange appointments with the Principal when necessary.
• Maintain and update student records as directed, ensuring accuracy and confidentiality.
• Engage with students and assist in providing direction and support as required.
• Assist the Principal in organising and managing school events such as Assemblies, Open Day and other key school functions.
• Provide reception relief as scheduled and when required, ensuring a welcoming and professional environment.
• Arrange replacement staff for the school’s support administration team as necessary, ensuring continuity of operations.
• Organise catering for events hosted by the Principal, ensuring all logistical details are managed effectively.
• Oversee school systems for parent communication and the scheduling of parent-teacher meetings, ensuring a smooth and efficient process.
• Coordinate the annual prize-giving ceremonies, ensuring all aspects are meticulously planned and executed.
• Perform other duties as requested by the Principal to support the school’s administrative and operational needs.

THE IDEAL CANDIDATE WILL HAVE:

SKILLS & EXPERIENCE

• Strong administrative and secretarial skills with a proven ability to manage complex diaries, correspondence, and office systems.
• Experience in a school or educational setting, with a clear understanding of the roles and responsibilities within a school environment.
• Excellent communication skills, both written and verbal, with the ability to interact effectively with staff, students, parents, and external parties.
• High level of organisational skills, with the ability to manage multiple tasks and deadlines efficiently.
• Experience in event coordination and management, including the organisation of school functions and ceremonies.
• Proficient in the use of office software and school management systems.

PERSONAL ATTRIBUTES

• Strong interpersonal skills with a warm and approachable demeanour, embodying the values and culture of Reddam House.
• Highly organised and detail-oriented, with a proactive approach to problem-solving and task management.
• Discreet and trustworthy, with the ability to handle sensitive information with the utmost confidentiality.
• Adaptable and flexible, able to respond to the dynamic needs of the school environment.
• A collaborative team player who is willing to support colleagues and contribute to a positive school community.
• Willingness to work outside regular school hours when necessary to support school events and functions.
   

QUALIFICATIONS

• A relevant qualification in administration, secretarial studies, or a related field is preferred.
• Previous experience in a similar role, ideally within a school or educational institution.
• Proficiency in Microsoft Office suite and familiarity with school management software.
• A valid Working with Children Check.

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.