Administrator / Reception - Bondi (Term Time Only)

ROLE SUMMARY:

The School Administrator is a central figure in ensuring the smooth and efficient operation of the school. Acting as the first point of contact for visitors and a key support for the principals and staff, this role combines front-office reception duties with broader administrative responsibilities. The School Administrator plays a vital part in maintaining a welcoming environment, managing communication, coordinating events, and supporting the school’s daily operations.

This position is located at our Bondi Campus (Senior School, Years 10-12) and is PERMANENT, TERM TIME only.  Hours for the role is 8am-4pm.

KEY RESPONSIBILITIES:

Front Office / Reception & Communication
•    Greet and assist visitors, parents, students, and staff in a professional and friendly manner.
•    Manage incoming calls, emails, and other communications, directing them appropriately.
•    Ensure the reception area is tidy, welcoming, and well-organised at all times.

Administrative Support
•    Provide comprehensive secretarial and administrative assistance to school leadership and staff.
•    Draft and manage correspondence for parents and external stakeholders.
•    Maintain accurate student records and ensure confidentiality.
•    Manage co-curricular data and liaise with accounts for billing purposes.
•    Handle school mail, newsletters, and parent communication systems.

Event Coordination
•    Assist in organising school events, assemblies, open days, and prize-giving ceremonies.
•    Coordinate catering and logistics for events hosted by the Principals.
•    Prepare and print certificates for school functions.

Operational Support
•    Coordinate with external curriculum providers and serve as the liaison between the students and the external provider.
•    Order and maintain school stationery and supplies.
•    Assist with first aid and manage the sick bay when necessary.
•    Liaise with external contractors and service providers as needed.

THE IDEAL CANDIDATE WILL HAVE:

•    Strong administrative and organisational skills with the ability to manage multiple tasks.
•    Excellent communication skills, both written and verbal.
•    Proficiency in Microsoft Office Suite and familiarity with school management systems.
•    Previous experience in an administrative or receptionist role, ideally in an educational setting.
•    Ability to handle confidential information with discretion.

PERSONAL ATTRIBUTES
•    Warm, friendly, and approachable, with a commitment to providing excellent customer service.
•    Professional and well-presented at all times, serving as a positive representative of the school.
•    Calm under pressure, able to handle busy periods and urgent tasks with composure.
•    Detail-oriented, with a focus on accuracy in managing records and communications.
•    Adaptable and flexible, willing to assist with a wide range of tasks to support the school’s operations.
•    Aligns with the values and culture of Reddam House, promoting teamwork, respect, and a positive school environment.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.