School Administrative Officer

ROLE SUMMARY:

The School Administrative Officer plays a key role in the smooth operation of the school’s sports programme by providing high-level administrative, operational, and logistical support to the Director of Sport. This position requires strong organisational skills, initiative, and the ability to manage multiple priorities in a fast-paced environment, ensuring that all sports-related activities, events, and travel are executed to the highest standard.

KEY RESPONSIBILITIES:

1. Administrative & Operational Coordination

• Support budgeting, tracking, and reporting for sports trips and events.
• Coordinate international travel (flights, accommodation, insurance, visas).
• Maintain programme records, team lists, and parent communications.

2. Stakeholder Communication & Safeguarding

• Liaise with external providers (coaches, agencies, insurers, sponsors).
• Support contract processing, including translation and coordination with the Business Director.
• Ensure safeguarding compliance for external coaches; maintain accurate and up-to-date records.

3. Operational Support to Director of Sport

• Manage day-to-day logistics of the sports programme under delegation.
• Implement solutions within approved parameters to ensure effective delivery.
• Proactively anticipate needs, mitigate risks, and maintain operational continuity.

THE IDEAL CANDIDATE WILL HAVE:

Skills & Attributes

• Excellent organisational and time-management skills, with the ability to manage multiple priorities under tight deadlines.
• Strong interpersonal and communication skills for effective interaction with a diverse range of stakeholders.
• High attention to detail and accuracy in budgeting, documentation, and scheduling.
• Proactive problem-solving approach and ability to work independently.
• Discretion and professionalism in handling confidential information.

Qualifications & Experience

• Previous administrative experience, ideally in an educational or sports setting.
• Proven experience in translation, educational administration, budget management, and travel logistics.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with educational database or software platforms (iSams, ManageBac, Microsoft Teams, SharePoint).
• Knowledge of sports administration practices and safeguarding requirements is an advantage.

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.