Assistant of Head of section & receptionist

ROLE SUMMARY:

Khalil Gibran School Rabat (KGSR) is a leading international school offering a premium British-style and Moroccan education to both local and expatriate students. Known for its inclusive environment and commitment to academic excellence, KGSR places a strong emphasis on holistic and student-centered learning.

We are currently seeking a motivated and organized Assistant to the Head of Section & Receptionist to join our administrative team. This dual role combines front-desk responsibilities with administrative support to the Head of Section. The ideal candidate will be the first point of contact for parents, students, and visitors, while also assisting in the coordination of daily operations, communication, and record keeping for the section. A high level of professionalism, excellent communication skills, and the ability to multitask in a dynamic school environment are essential.

KEY RESPONSIBILITIES:

• Act as the first point of contact at the school reception, welcoming parents, visitors, and students in a professional and friendly manner.

• Answer and direct incoming calls, emails, and general inquiries efficiently.

• Provide administrative support to the Head of Section, including scheduling meetings, preparing documents, and maintaining records.

• Assist in the coordination and organization of school events, meetings, and communication with parents.

• Maintain accurate student and staff records, attendance logs, and other confidential information.

• Ensure smooth day-to-day operations of the section by coordinating with teachers, assistants, and administrative staff.

• Support new staff onboarding and student admissions in collaboration with the section head.

• Manage and update internal systems, databases, and communication platforms as needed.

• Handle urgent or unexpected situations calmly and efficiently, escalating issues when necessary.

• Uphold the school’s values and ensure a welcoming and supportive environment for all community members.

THE IDEAL CANDIDATE WILL HAVE:

• Educational Background:
  Minimum of a Bachelor’s degree, preferably in Administration, Education, Communication, or a related field.

• Experience:

  • At least 2 years of experience in a school environment or in a similar administrative or receptionist role.

  • Previous experience supporting leadership or working in a multicultural educational setting is a strong advantage.

• Skills & Competencies:

  • Excellent communication skills in English and French (Arabic is an asset).

  • Highly organized, detail-oriented, and able to manage multiple tasks efficiently.

  • Proficiency in Microsoft Office Suite, Google Workspace, and school management systems.

  • Ability to maintain confidentiality, handle sensitive information discreetly.

  • Problem-solving attitude and capacity to work under pressure.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

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