Personal Assistant to the Executive Head

Location:

PT

Date: 2 Oct 2025

Application closing date:

Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

ROLE SUMMARY:

St. Peter’s International School, located in Palmela near Lisbon, serves around 1,500 students from 4 months to 18 years on a modern 37,000 m² campus. The school offers a bilingual curriculum (Portuguese/English), Cambridge programmes, and the International Baccalaureate, alongside boarding options for older students. With excellent facilities, small class sizes, and a strong culture of academic excellence, St. Peter’s provides an inspiring environment for both students and teachers.

We are looking for a highly organized and proactive Administrative Assistant to support the Executive Head of School in day-to-day administrative tasks. The ideal candidate will help ensure the smooth operation of the school’s office and assist with a variety of tasks aimed at enhancing the overall efficiency of the school.

KEY RESPONSIBILITIES:

Provide general administrative support to the Executive Head of School, assisting with routine office duties and ensuring smooth operations.
Assist with preparing emails, letters, and simple reports, as well as supporting internal and external communications.
Support the creation and distribution of the school’s weekly newsletter by gathering information and ensuring accuracy.
Assist with scheduling meetings, organizing appointments, and supporting the coordination of school events.
Manage basic correspondence, including emails and phone calls, in a prompt and professional manner.
Support travel planning and accommodations for the Executive Head of School when needed.
Provide assistance with special projects and initiatives as assigned.
Handle sensitive information with professionalism, maintaining confidentiality at all times.
Provide administrative support to the St. Peter’s Parent Association by helping organize meetings and communications.

THE IDEAL CANDIDATE WILL HAVE:

Experience in an administrative or support role, preferably within an educational or similar setting.
Strong communication skills, both written and verbal.
Good organizational skills and attention to detail.
Basic proficiency in Microsoft Office Suite and other relevant software.
Ability to handle confidential information with discretion.
Friendly and professional interpersonal skills, with the ability to work well with staff, parents, and students.
A proactive and adaptable approach to work.
Fluency in Portuguese and English is essential for communication with stakeholders.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

SCHOOL APPLICATION FORM

Please download and complete our Inspired Application Form and submit alongside your CV.

Inspired Academic Teaching Application Form
Inspired Non-Teaching Application Form

Visit our careers site for more information; https://jobs.inspirededu.com