Administrative Assistant (Cover)

Location:

Palmela, PT

Date: 16 Oct 2024

Application closing date:

Inspired Education is the leading global group of premium schools, with a portfolio of over 110 premium private schools spanning six continents which utilise proven educational practices from every corner of the globe, ensuring over 85,000 students receive a world-class learning experience from Kindergarten to Year 13. In addition, we are delighted to be recognised in the top 10 highest value private companies in the UK by Beauhurst.

In over 25 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 12,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY:

We are looking for a highly organized and proactive Administrative Assistant to support the Executive Head of School in day-to-day administrative tasks. The ideal candidate will help ensure the smooth operation of the school’s office and assist with a variety of tasks aimed at enhancing the overall efficiency of the school.

KEY RESPONSIBILITIES:

Provide general administrative support to the Executive Head of School, assisting with routine office duties and ensuring smooth operations.
Assist with preparing emails, letters, and simple reports, as well as supporting internal and external communications.
Support the creation and distribution of the school’s weekly newsletter by gathering information and ensuring accuracy.
Assist with scheduling meetings, organizing appointments, and supporting the coordination of school events.
Manage basic correspondence, including emails and phone calls, in a prompt and professional manner.
Support travel planning and accommodations for the Executive Head of School when needed.
Provide assistance with special projects and initiatives as assigned.
Handle sensitive information with professionalism, maintaining confidentiality at all times.
Provide administrative support to the St. Peter’s Parent Association by helping organize meetings and communications.

THE IDEAL CANDIDATE WILL HAVE:

Experience in an administrative or support role, preferably within an educational or similar setting.
Strong communication skills, both written and verbal.
Good organizational skills and attention to detail.
Basic proficiency in Microsoft Office Suite and other relevant software.
Ability to handle confidential information with discretion.
Friendly and professional interpersonal skills, with the ability to work well with staff, parents, and students.
A proactive and adaptable approach to work.
Fluency in Portuguese and English is essential for communication with stakeholders.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

School Application Form

Please download and fill up this form, attach this during application process.

Visit our careers site for more information; https://jobs.inspirededu.com

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