PA to the Executive Head

ROLE SUMMARY:

Khalil Gibran School (KGSR) is a co-educational independent international school that delivers a premium British-style and Moroccan education to students aged 3-18 years through a broad and trilingual curriculum offering, underpinned by a wealth of opportunities and international best practice as a member of Inspired, the only global premium education group in Morocco.

The Personal Assistant to the Executive Head is a critical role in the school involving high levels of confidentiality and empathy for a range of school community members and related external organisations and persons together with an understanding of the School operation. The PA to the Executive Head is often the important point of contact for external stakeholders and the broader community therefore it is essential that this person exemplifies the ethos of the school.

The post of PA to the Executive Head is crucial to the continued success and prosperity of the school.

This is a full-time position and involves the job holder working 5 days per week (between Monday and Friday). The core working hours will be 8.00am to 4.30pm; however, there may be some periods when the job holder will be required to work outside of these hours.

KEY RESPONSIBILITIES:

1. Perform duties of the Secretary to the Executive Head including preparing correspondence, reports, speeches and coordinate meeting diary.
2. Perform duties of the Secretary to the Board of Governors, including preparing correspondence, reports, speeches and coordinate meeting diary during their visits to the school.
3. Attend and act as a Minute Secretary in all administrative and strategic meetings of the Executive Head.
4. Make translation of the Executive Head’s letters, presentations and reports, letters to parents from Heads and teachers from English into French, Arabic.
5. Undertake research on a variety of topics and make recommendations to the Senior Leadership team when required.
6. Maintain effective professional communication with all staff as well as external parties (e.g. parents, organisations, government representatives).
7. Answer phone calls/messages/emails and provide contacting people with needed information or transfer calls to appropriate individuals when relevant.
8. Efficiently manage and prioritise the complex demands of a wide range of duties and  responsibilities on an everyday basis.
9. Cooperate with the Marketing team to build internal and external communication strategies.
10. Cooperate with the Admissions team to support enrolment of new pupils by arranging interviews with pupils/meetings with parents if necessary.
11. Organise press-conferences, briefings and executives’ interviews for the mass-media, including synchronous interpretation if necessary.
12. Booking air tickets and hotels for the Executive Head's business trips.
13. Ensure the Leadership team’s resolutions are implemented in due time and inform SLT of progress and results.
14. Ensure all relevant information data is kept and archived.
15. Work on travel plans and itineraries of visiting guests from Inspired or members of the Board of Governors when required.
16. Ensure that the Office of the Executive Head is characterised by an atmosphere of welcome, warmth and hospitality for students, staff, parents and visitors.
17. Work in a team (e.g. involvement in the organisation of whole school events together with the other relevant departments or teams, etc.).

THE IDEAL CANDIDATE WILL HAVE:

Qualifications

• Bachelor degree or above
• English proficiency minimum of IELTS 7.0 or equivalent
• Previous experience in a PA role
• Previous experience in education environment will be beneficial

Experience

• An understanding and ability to demonstrate practical support of the School ethos.
• Be highly competent in the use of the English language and have the ability to compose letters and documents when necessary.
• Be an efficient and effective administrator, with an ability to work well under the pressure of deadlines.
• Possess excellent interpersonal and communication skills with school staff, pupils, parents and partners.
• Possess self-confidence and a willingness to accept responsibility.
• Be a lateral thinker, able to negotiate and co-ordinate at critical times.
• Ability to show flexibility when required.
• Ability to demonstrate high levels of skill in people management with staff, students, parents and external stakeholders
• Ability to demonstrate high skill levels in computer software packages, including Word, Excel, PowerPoint, Outlook and the internet
• Be able to enthuse and inspire colleagues to create a positive collaborative working environment
• Be someone who enjoys the chance to participate in regular professional development
• Possess patience and flexibility when dealing with a range of situations with people, including the ability to respond to staff, student, parent needs

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

School Application Form

Please download and fill up this form, attach this during application process.