Operations Assistant

ROLE SUMMARY:

Knowledge Gate International School (KGIS) is seeking to appoint an Operations Assistant to start immediately.

Knowledge Gate International School (KGIS) is a vibrant school offering a premium British-style education to both expatriate and local students in the Sultanate of Oman. KGIS is a community school with a strong and growing reputation thanks to its pedagogical approach, the opportunity for staff development, and outstanding examination results. The school is seeking a pioneering practitioner who is passionate about their subject and wishes to broaden their own experience within an innovative, friendly and collaborative environment.

KGIS is a member of the Inspired global group of schools, which aspires to the highest standards in private education. Integrating innovative, challenging and enriching programmes in the academic curriculum, performing arts and sport is central to the Inspired approach. A member of British Schools in the Middle East (BSME) and COBIS and BSO accredited, we have high expectations of our students throughout their educational journey. Our aim is to provide our graduating students with a passport to the best universities, colleges and careers around the world.

KEY RESPONSIBILITIES:

The Operations Assistant plays a vital role in supporting the school's daily operations by managing documentation, coordinating procurement, and maintaining records, while also overseeing student transportation services. This dual role ensures the efficient handling of administrative tasks and smooth execution of school bus operations, safeguarding both compliance and student safety. The position requires excellent organisational, communication, and problem-solving skills, with a strong focus on accuracy, confidentiality, and service delivery.

General responsibilities:

• Manage and maintain operational documentation and filing systems
• Process and track purchase orders and requisitions
• Coordinate with suppliers and service providers
• Support facility maintenance scheduling and tracking
• Maintain inventory records and assist with stock control
• Process invoices and track operational expenses
• Assist with the preparation of operational reports
• Assist with school transportation coordination and logistics
• Maintain updated bus routes and student transportation records 
• Liaise with transportation providers, drivers, and bus assistants
• Support effective communication between parents and the transportation team
• Process transportation-related requests, changes, and inquiries

THE IDEAL CANDIDATE WILL HAVE:

• Bachelor's degree or associate diploma
• Relevant administrative work experience in the same field
• Excellent communication skills 
• Excellent Microsoft & Excel skills
• Experience working with Google apps for Maps.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

SCHOOL APPLICATION FORM

Please download and fill up this form, attach this during application process

Inspired Academic Teaching Application Form
Inspired Non-Teaching Application Form