Payroll Supervisor

ROLE SUMMARY:

This is an exciting opportunity to join a dynamic and ambitious team at the American Institute of Monterrey (AIM), Mexico, part of Inspired Education Group’s global network of premium schools.

We are seeking an exceptional Payroll Supervisor who brings creativity, strategic thinking, and strong human resources expertise to support our growing school community.

AIM is a proudly accredited bilingual international school located in the vibrant metropolitan area of Monterrey, Mexico. Known for its academic excellence, innovative mindset, and strong commitment to holistic education, AIM has established itself as one of the leading premium schools in the region. The school welcomes students from Early Childhood through High School, serving a diverse and expanding community of local and international families. With a tradition of academic achievement, extracurricular excellence, and global-mindedness, AIM stands as a reference point in high-quality international education in Mexico.

Located across modern campuses in Monterrey, AIM offers state-of-the-art facilities designed to enhance student learning and support staff development. These include fully equipped classrooms, science and technology labs, sports facilities, arts and design studios, libraries, and collaborative learning spaces. Every aspect of the environment is designed to nurture curiosity, creativity, independence, and personal growth for both students and staff.

Joining AIM means becoming part of a global community of over 125 Inspired schools across 27 countries, where collaboration, innovation, and professional development are central to our practice. Inspired attracts outstanding professionals who are passionate about delivering a transformative educational experience for students and families.This is a unique opportunity to contribute to a forward-thinking international community in one of Latin America’s most dynamic cities — where innovation meets tradition, and where every day presents the chance to shape the future of education.

KEY RESPONSIBILITIES:

• Operating the SUA (Sistema Único de Afiliación) to submit new hires, terminations, and salary changes to the Mexican Social Security Institute (IMSS).
• Preparing salary proposals based on the vacant position and candidate experience.
• Managing Infonavit and Fonacot housing loans, deducting corresponding installments from employees and remitting payments to the institutions.
• Calculating and remitting employer-employee Social Security contributions.
• Filing state tax declarations applicable to Wingate, requiring accounting knowledge.
• Processing severance settlements for termination, succession, or voluntary separation.
• Handling INSS audits by providing electronic accounting records, trial balances, and reconciliations that tie payroll to accounting. Additional duties encompass:
• Signing contracts, salary offers, and severance agreements directly with staff.
• Overseeing that another area maintains complete employee files.
• Managing the attendance system to record absences and tardiness.
• Authorizing extra earnings or overtime payments when applicable.
• Administering major medical, auto, and life insurance coverage currently handled by Majo but potentially returning to this role.
• Verifying foreign employees' immigration status and processing employer changes with immigration authorities when required. The position requires on-site presence in Monterrey for document signing and audit responses, with English proficiency valued for interacting with international systems and documentation.

THE IDEAL CANDIDATE WILL HAVE:

• Public-accounting knowledge to prepare state-tax declarations and reconcile payroll against the general ledger.
• Hands-on experience with the SUA portal for IMSS filings (new hires, terminations, salary adjustments) and with Infonavit/Fonacot loan management.
• Proficiency in Mexican payroll systems (currently Compact, soon to be replaced) and ability to adapt quickly to new platforms that will integrate with SuccessFactors
• Solid grasp of labor-law severance rules to calculate and issue finiquitos correctly.
• Skill in assembling electronic accounting packages, trial balances, and payroll-to-GL reconciliations for INSS auditors.
• Knowledge of immigration procedures to validate work permits and process employer changes for foreign staff without triggering penalties.
• Familiarity with SAT e-signature protocols and data-privacy standards to handle confidential payroll information securely.
• Proactive organizational ability to track employee files, attendance records, and extra-earning authorizations while maintaining accuracy under tight deadlines.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

SCHOOL APPLICATION FORM

Please download and complete our Inspired Application Form and submit alongside your CV.

Inspired Academic Teaching Application Form
Inspired Non-Teaching Application Form