Secondary Secretary (Maternity Cover)

ROLE SUMMARY:

Location: International School of Milan
Contract Type: Maternity Cover (Starting June 2025)
Working Conditions: Excellent working environment in a dynamic international school setting

The International School of Milan is seeking a highly organized and proactive Secondary Secretary to provide maternity cover starting in June 2025. This role is critical in supporting the Principal, Head of Secondary School and Senior Leadership Team (SLT) in the smooth operation of administrative functions, communications, and organisational tasks. This position offers an opportunity to work in a dynamic and supportive international environment, contributing to the efficiency and success of the school’s secondary section.

KEY RESPONSIBILITIES:

• Act as a point of contact for parents, students, and staff, ensuring effective communication and coordination.
• Provide high-level administrative support to the Principal, Head of Secondary and SLT, managing calendars, meetings, and correspondence.
• Maintain accurate records and documentation, including reports, policies, and student data.
• Support in the management of covers and exams invigilation, assigning cover teachers per lesson for the absent staff and invigilators per exam.
• Coordinate the order process of resources, liaising with Purchasing department and facilitating the correct assignment and distribution of such resources.
• Support in the management of school trips, ensuring on time communication between the various departments of the school, parents, and third party suppliers.
• Support event planning and logistics for key school functions, including parent meetings, student events, and academic activities.
• Handle confidential and sensitive information with discretion.
• Provide general administrative support to the wider secondary school team as required.

THE IDEAL CANDIDATE WILL HAVE:

• Previous experience in an administrative or secretarial role, preferably within an international school setting.
• Excellent organizational skills and the ability to manage multiple tasks efficiently.
• Strong communication skills in English (Italian language skills are an advantage).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and administrative software.
• A high level of professionalism, discretion, and adaptability in a fast-paced environment.
• A positive and proactive approach, with strong problem-solving abilities.

What We Offer:

• A supportive and engaging work environment within a leading international school.
• Opportunity to work with a multicultural team and a diverse student body.
• Competitive compensation and benefits package.

If you are a dedicated professional looking for a rewarding opportunity in an international educational setting, we encourage you to apply.

Application Process:
Interested candidates should submit a CV and cover letter. Also feel free to directly send both to rebecca.glover@ismilan.it detailing their experience and suitability for the role.