Librarian Admin Assistant

Location:

Milan, IT

Date: 13 Oct 2025

Application closing date: Applications ongoing

Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

In 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 13,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ABOUT ISM:

The International School of Milan (ISM) is a leading international school with a rich history of academic excellence and a strong commitment to nurturing well-rounded global citizens. We serve a diverse student body representing over 60 nationalities and follow the highly challenging International Baccalaureate curriculum, including the Middle Years Programme (MYP) and the Diploma Programme (DP). Our broad curriculum is designed to challenge, inspire, and prepare students for success in higher education and beyond.

ROLE SUMMARY:

We invite applications for the role of Librarian Admin Assistant, a dynamic position integral to our school's academic and administrative vitality. The role requires a highly organized, enthusiastic, and approachable individual who will foster a culture of reading and scholarship, while efficiently managing the library's resources. In addition to curating and promoting library materials, the role encompasses vital administrative duties such as monitoring student attendance and coordinating examination logistics. This full-time role is a unique opportunity to influence the educational journey of our students and support our academic community through innovative library programming and meticulous administrative support.

The role is full-time, 8:30 a.m. to 4:30 p.m., with roughly two to three hours each day devoted to administrative responsibilities and the remaining time focused on librarian duties and engaging with our students.
The librarian must also be available to students during key times:
• 30 minutes before the school day starts at 8:30am
• 30 minutes each morning break (10:45-11:15)
• Students lunch break: 1:00–2:00 p.m. daily
• 30 minutes at the end of the school day (3:30-4:00)

KEY RESPONSIBILITIES:

Library & Student Support
Manage daily library operations and collections, supporting students and staff in accessing resources. Guide senior students in research and study skills, promote reading and collaboration, and foster an inclusive, supportive environment.

Administration
Maintain attendance records, coordinate examinations, and ensure compliance with procedures. Provide general administrative support and act as a liaison for staff, students, and external partners.

Skills & Attributes
Highly organised, detail-oriented, and discreet, with strong communication skills. Proficient in library systems and Microsoft Office. Proactive, approachable, and adaptable, committed to promoting literacy and maintaining the library as a vibrant learning hub.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information; https://jobs.inspirededu.com