Facility Specialist

ROLE SUMMARY:

The resource, with an engineering background and reporting directly to the Regional Head of Operations, collaborates in the planning, coordination, and control of maintenance, development, and real estate investment projects. They apply project management methodologies, ensuring compliance with timelines, costs, quality standards, and regulations, also within an international context.

KEY RESPONSIBILITIES:

•    Support the Regional Head of Operations in the operational management of properties (offices, schools, corporate assets, etc.), with a focus on optimization and value enhancement of the asset portfolio
•    Coordinate and monitor routine and extraordinary maintenance activities
•    Manage relationships with suppliers, contractors, and external consultants/technical professionals
•    Support the planning and control of real estate investments
•    Support the definition and monitoring of budgets, costs, timelines, work progress (SAL), and project KPIs
•    Support the preparation and management of tenders, contracts, technical documentation, reports, and analyses
•    Verify compliance with safety, technical, construction, and environmental regulations
•    Collaborate in defining improvement and asset optimization plans
•    Manage reports, maintenance requests, and operational priorities
•    Support the Regional Head of Operations in coordination activities among different corporate functions
•    Conduct periodic visits to various operational units in Italy and Ticino

THE IDEAL CANDIDATE WILL HAVE:

•    Degree preferably in Engineering (civil, construction, management, mechanical, or related fields), Architecture, Surveying (Geometra), or similar
•    At least 5 years of experience in facility management, real estate, construction, or asset management
•    Basic knowledge of building systems, construction, and maintenance processes
•    Ability to read and understand technical documentation
•    Strong organizational, planning, and problem-solving skills
•    Good knowledge of Microsoft Office (especially Excel)
•    Knowledge of project or maintenance management software is a plus (e.g., MS Project, Primavera, CMMS, ERP)

Soft Skills
•    English: technical, upper-intermediate to advanced level, written and spoken
•    Ability to use technical terminology in engineering, real estate, and project management contexts
•    Strong organizational and planning skills
•    Analytical mindset and results-oriented approach
•    Problem-solving skills and ability to manage priorities
•    Good interpersonal, communication, and coordination skills

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.