Admissions Officer

ROLE SUMMARY:

The Admissions Officer is responsible for managing incoming applications and documentation, communicating with prospective families/students and offer personal guidance through the school visit/admission process. The Admissions Officer also reviews application files, participates in open days or other mkt events, liaises with academic departments and the front desk / adm and finance to facilitate information flow.

KEY RESPONSIBILITIES:

• Manage and respond to admissions enquiries through OpenApply, email, phone and in person.
• Guide prospective families through the admissions and enrolment process from enquiry to induction.
• Maintain accurate admissions records across OpenApply, iSAMS and JDE.
• Track applications, class availability and enrolment data, ensuring timely follow-up with families.
• Organise and conduct school tours, assessments, interviews and admissions events.
• Liaise with academic staff to support application reviews, student placement and admissions decisions.
• Coordinate re-enrolment processes and prepare associated documentation.
• Maintain up-to-date admissions policies, forms, fee information and related materials.
• Produce admissions reports and support outreach and recruitment initiatives.
• Manage agent and corporate partnership processes and ensure compliance with relevant procedures.
• Support school marketing activities by providing content and promoting the school to prospective families.

ADMISSION PROCEDURE:

1. Parents are kindly asked to entry their data via CRM - openapply if they first visit our website (if they call, pls complete the openapply form using it is as guideline for acquiring information).
2. Should perspective call the school office, the ladies at the front desk will forward you the call. If not available, the front desk will forward a message to the admission officer with phone number/email. All leads will be called back within the day, and max in 24 hrs.
3. Parents are also asked to upload a copy of their child's most recent school report if they have already attended a school, possibly before the school visit (from year 2 up) ( for High School : required last 2 reports).
4. Parents will receive an automated e-mail from the openapply.
5. The admissions officer will contact the family who enquired to follow up via email or phone and arrange a school visit or an online intro visit.
6. From Primary school upwards, after the initial visit, parents interested in enrolling their child must register them for an assessment test which involves payment of a non-refundable fee of 100 euro (front desk for High school only).
7. The Admissions officer will communicate the test result to parents and offer places accordingly.
8. When the school offers a place, parents will be asked to sign the enrolment and school regulation form, a copy of which will be given to parents at the school visit.
9. The payment of the registration will secure the place in the school.
10. Agent agreement: a student proposed by an Agent should follow the usual procedure for prospective students.
11. The Admissions Officer is in charge of relaying information about exchange programs and to give necessary contact information to interested current families.
12. Please refer to Inspired policies for transfer from other Inspired school.

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.