School Administrative Assistant - Reception & Student Activities

Location:

Madrid, ES

Date: 8 Oct 2025

Application closing date:

Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.

In 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 13,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY:

Inspired Education Group is seeking a bilingual and highly organised School Administrative Assistant to support front office operations and assist in coordinating extracurricular and after-school student activities in Barcelona.

This full-time position offers an excellent opportunity to join a dynamic and welcoming school community in a varied, people-facing role that requires both administrative efficiency and strong interpersonal skills.

KEY RESPONSIBILITIES:

Provide a professional and welcoming front-desk service to parents, staff, and visitors.
Manage phone calls, emails, and general enquiries efficiently.
Support daily administrative tasks such as data entry, filing, and post handling.
Help coordinate the scheduling and logistics of after-school activities and clubs.
Maintain accurate records related to student participation and activity planning.
Ensure effective communication with families and staff regarding extracurricular programmes.
Assist with student supervision and uphold safeguarding protocols during activities

THE IDEAL CANDIDATE WILL HAVE:

Fluent in both Spanish and English (spoken and written).
Strong interpersonal and customer service skills.
Well-organised, detail-oriented, and able to manage multiple tasks.
Competent with Microsoft Office / Google Workspace tools.
Positive, adaptable, and able to work independently and as part of a team.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information; https://jobs.inspirededu.com