Administration Assistant

Location:

Madrid, ES

Date: 8 Jul 2025

Application closing date:

Inspired Education is the leading global group of premium schools, with a portfolio of 118 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 90,000 students receive a world-class learning experience from Kindergarten to Year 13.

In 27 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

By joining our award-winning team of over 13,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY:

King’s College, Soto de Viñuelas – a leading British international school in Madrid – is seeking to appoint a proactive, well-organised, and self-motivated Administration Assistant to support the Headteacher and wider staff with all aspects of administration and HR.

This is a key role in the school’s operations and involves responsibility for the day-to-day running of admin procedures, recruitment, record-keeping, and employee relations.

KEY RESPONSIBILITIES:

Manage recruitment processes, including shortlisting, interview arrangements and onboarding.
Coordinate and process staff hiring documentation, including ID verification, reference checks, police clearances, and personnel file maintenance.
Assist in organising key HR events such as Recruitment Week, Induction Day, and Professional Development Week.
Provide advice and administrative support for staff leave (maternity, paternity, adoption, etc.), in collaboration with the central HR department.
Liaise with extracurricular activity leaders and manage related staffing requirements.
Support the legal residency process for new international staff.
Handle daily staff queries and ensure adherence to school HR policies and employment law (with guidance from the HR department).

THE IDEAL CANDIDATE WILL HAVE:

Fluent in both English and Spanish.
Excellent organisational, communication, and interpersonal skills.
Strong attention to detail and ability to work to tight deadlines.
Proficient in Microsoft Office and general ICT tools.
Able to work independently and manage confidential information with discretion.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

Visit our careers site for more information; https://jobs.inspirededu.com