Team Assistant

ROLE SUMMARY:

We are looking for a highly organised, proactive and enthusiastic Assistant to provide day-to-day administrative support to the Executive Assistant to the Founder of Inspired Education.

This is an exciting opportunity for someone looking to build a career in executive support. Working closely with the Chief of Staff, you will play an important role in ensuring the smooth running of executive priorities, while gaining valuable exposure to senior leaders across Finance, Human Resources, Marketing, M&A and other corporate functions.

This is a varied, fast-paced role where no two days are the same. You will assist with diary management, international travel, meetings, events, projects and business administration, helping to keep multiple priorities organised and on track.

We're looking for someone with excellent organisational skills, a strong work ethic and a genuine willingness to learn. While previous administrative experience is important, attitude is just as critical. If you are professional, adaptable, resourceful and enjoy working in a collaborative environment, this role offers an excellent opportunity to develop your career alongside experienced executive support professionals and gain first-hand exposure to executive operations at the highest level.

If you are ambitious, organised and keen to learn, this role provides an outstanding foundation for a long-term career in executive support or business operations.

KEY RESPONSIBILITIES:

• Provide day-to-day administrative support to the Executive Assistant to the Founder, helping manage priorities and ensuring the smooth running of executive activities.
• Support the management of a complex diary across multiple international time zones, coordinating meetings and resolving scheduling conflicts.
• Assist with coordinating international travel arrangements, including flights, accommodation, visas, transfers and detailed itineraries.
• Track actions arising from meetings and assist with following up on key deliverables and deadlines.
• Provide flexible administrative support, adapting to changing business priorities and ad hoc requests both personal and professional
• Provide administrative support across a broad range of business and personal matters, recognising that the role supports the dynamic requirements of the Founder through the Chief of Staff.
• Assist with the administration and coordination of the Founder's global property portfolio, including liaising with property managers, suppliers, contractors and service providers, coordinating maintenance schedules and maintaining accurate records.
• Coordinate property-related travel, access arrangements, deliveries and logistics across multiple international locations.
• Support personal administrative requests, including bookings, reservations, appointments, gifting and other lifestyle-related tasks, always maintaining the highest levels of discretion and professionalism.
• Assist with researching, sourcing and coordinating a variety of business and personal projects, presenting information in a clear and organised manner.
• Liaise confidently with a diverse range of internal and external stakeholders, including senior executives, advisors, suppliers, household staff and professional service providers.
• Monitor and progress a variety of concurrent workstreams, ensuring actions are followed up and completed within agreed timeframes.
• Anticipate administrative needs by taking a proactive approach to planning, organisation and problem solving.
• Be prepared to support a wide variety of ad hoc requests, adapting quickly to changing priorities in a fast-paced international environment where no two days are the same.

THE IDEAL CANDIDATE WILL HAVE:

This role is ideal for someone who has gained experience in an administrative, coordinator or team support position and is looking to develop a career in executive support.
You are naturally organised, enjoy helping others succeed and take pride in delivering high-quality work. You are comfortable juggling multiple priorities, remain calm under pressure and have a positive, can-do attitude. Most importantly, you are eager to learn, willing to get involved and excited by the opportunity to work in a global organisation supporting senior leadership.

Skills & Experience

• Previous experience in an administrative, Team Assistant, Personal Assistant or coordinator role.
• Excellent organisational and time management skills, with the ability to prioritise competing demands.
• Strong attention to detail and a commitment to delivering accurate, high-quality work.
• Excellent written and verbal communication skills.
• Professional, confident and approachable, with strong interpersonal skills.
• Proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Experience coordinating travel, meetings or events would be advantageous.
• Experience processing expenses and reconciling company credit cards is desirable.
• Experience using travel management platforms such as Egencia or similar would be beneficial.
• A proactive, solutions-focused approach with the confidence to use initiative and anticipate needs.
• A flexible mindset with the ability to adapt to changing priorities in a fast-paced environment.
• The ability to work independently while also being a collaborative and supportive team member.
• Absolute discretion and professionalism when handling confidential information.

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.