Team Assistant

ROLE SUMMARY:

KEY RESPONSIBILITIES:

• Coordinate complex international travel arrangements, including flights, accommodation, visas, and on-the-ground transport to ensure seamless itineraries. 
• Manage multiple executive calendars across time zones, anticipating scheduling conflicts and prioritising effectively. 
• Organise and coordinate interviews, liaising with candidates, recruiters, and internal stakeholders, ensuring rooms, materials, and invites are prepared and distributed. 
• Provide reception support when required, welcoming guests, managing phones and inboxes, and ensuring a professional and efficient front-of-house experience. 
• Support the planning and delivery of internal and external events, including logistics, vendor coordination, catering, and on-the-day assistance, working closely with HR and Marketing teams. 
• Prepare, print, bind, and distribute board packs and presentations ahead of senior meetings, ensuring accuracy and timely delivery. 
• Reconcile credit card statements and process expense reports in accordance with company policy. 
• Maintain and update shared drives and the Inspired intranet portal for relevant departments (e.g., templates, organisational charts, key documents). 
• Arrange couriers and shipments for marketing or project materials between offices and schools when required. 
• Track and maintain departmental timelines and deliverables, flagging risks or delays as necessary. 
• Support the coordination of budget and board meeting preparations. 
• Provide general administrative support to improve workflow and efficiency across teams. 
• Build and maintain strong professional relationships with internal stakeholders and external partners. 
• Handle sensitive information with absolute confidentiality and professionalism. 

THE IDEAL CANDIDATE WILL HAVE:

• Proven experience as a Team Assistant, Personal Assistant, or Administrator supporting multiple senior managers in a corporate environment.
• Exceptional organisational and multitasking skills, with the ability to manage competing priorities calmly and efficiently.
• Excellent written and verbal communication skills and a professional, confident manner.
• Strong attention to detail and accuracy when managing documents, reports, and scheduling.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with travel management platforms such as Egencia.
• Experience preparing and reconciling expense reports and credit card statements.
• A proactive, adaptable mindset with the ability to anticipate needs and work autonomously.
• Strong interpersonal skills with a collaborative approach to teamwork.
• A flexible and positive attitude, willing to assist with ad hoc requests and shifting priorities.
• Professional presentation and a commitment to maintaining discretion and confidentiality at all times.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.