Personal Assistant

ROLE SUMMARY:

KEY RESPONSIBILITIES:

• Manage busy, fast-moving diaries for multiple senior executives, including scheduling meetings, resolving conflicts, and ensuring effective time management.
• Coordinate national and international meetings across multiple time zones, preparing agendas, taking minutes, and circulating follow-up actions.
• Arrange travel and accommodation for executives and visitors, including flights, trains, cars, hotels, and visas.
• Support the preparation and formatting of presentations, board packs, and internal reports.
• Organise and support events such as termly leadership meetings, governors’ meetings, and global team sessions.
• Collate and reconcile personal and company credit card expenses, ensuring timely submission and accurate records.
• Assist in the preparation of budget and board meeting documentation.
• Maintain trackers and reporting documents to monitor progress on projects and key deliverables.
• Liaise with Heads of Schools, their administrative teams, and other stakeholders across the UK and global network to coordinate reports and updates.
• Handle confidential and sensitive information with absolute discretion, particularly regarding governance and safeguarding matters.
• Maintain SharePoint folders, calendars, and communication channels to ensure information is current and accessible.
• Provide flexible administrative support across departments including Projects, Estates, Marketing, HR, and Finance.
• Assist with proofreading and formatting correspondence, presentations, and internal communications.
• Undertake ad hoc projects and tasks at the request of senior leaders.

THE IDEAL CANDIDATE WILL HAVE:

• Significant experience supporting senior leaders or executives in a fast-paced corporate or international environment.
• Excellent organisational and multitasking skills, with strong attention to detail and the ability to prioritise effectively.
• Proven experience in complex diary management and coordinating meetings across multiple time zones.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and confidence using SharePoint and online collaboration tools.
• Strong written and verbal communication skills, with the ability to prepare polished, accurate documentation.
• Experience managing expenses, processing invoices, and supporting financial administration.
• Professional, composed, and able to maintain confidentiality at all times.
• A proactive and adaptable approach, with the confidence to anticipate needs and take initiative.
• A collaborative and positive attitude, with the ability to build strong relationships across diverse teams.
• A calm and resilient nature, with the flexibility to respond to shifting priorities and deadlines.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.