Administrative Assistant

Location:

London, GB

Date: 10 Dec 2024

Application closing date:

ROLE SUMMARY:

Fulham Senior is part of Fulham School; an independent, co-educational school for children from Reception upwards. Co-education and celebrating diverse abilities across academic, creative and sporting pursuits are at the heart of all we do.

Our campuses are located in the heart of Fulham and well connected to public transport routes.

We offer a broad education where diverse abilities are recognised, celebrated and given fullest expression; this has been at the core of our ethos since the School was founded. Our curriculum encourages the development of creative, problem-solving individuals with tenacity, kindness and secure self-worth; Fulham has always set out to bring out the best in every pupil and we are committed to continuing this unusually nurturing culture.

We have high expectations at Fulham and this, in turn, encourages our pupils to be involved and inquisitive and to show ambition both in and out of the classroom; this type of confidence, social awareness and open approach to life-long learning is needed to succeed not just in their next academic steps, but in a fast-changing and increasingly challenging world.

The same ambition holds true for our staff team. Being a part of the Inspired network of 100+ schools means that there are always colleagues and connections on hand for advice, inspiration and collaboration. Teachers are expected to play a full role in the pastoral and extracurricular life of the school.

We are looking for a committed, passionate and enthusiastic Administrative Assistant to join the school in February 2025. The role will be based at the Senior site. We are developing our facilities and curriculum, so there is a real opportunity to play a role in how our provision takes shape.

Fulham School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo a number of safeguarding checks including an enhanced DBS check, reference checks from previous employers and, where applicable, Barred List and Prohibition checks.

KEY RESPONSIBILITIES:

(Including, but not limited to)

Support for Head of Seniors

To have responsibility for diary management for the Head of Seniors and be responsible for entering all appointments and assisting the Head of Seniors to manage their time efficiently and effectively;
To ensure the Senior Head is always briefed on important correspondence, particularly when away from the office;
To field incoming phone calls to the Senior Head where necessary;
Coordinating refreshments and minute-taking where appropriate, maintaining confidentiality and discretion at all times;
To produce letters, reports and other documents for the Head where required.

School Administration

To perform daily admin tasks;
To respond to pupil’s needs, directing to other members of staff as required;
To use Microsoft Office (incl. Excel, Publisher, Word, and Outlook) and a range of other computer programmes (incl. iSAMS);
To communicate with teaching staff to ensure that important pupil information is shared and updated in a timely manner;
To administrate the student disciplinary processes;
To administer first aid and medication to students and record on the school database;
To liaise with the School Welfare Manager and support with the onboarding of new students and their medical needs, vaccinations, risk assessments and distributing relevant information to staff;
To manage the school calendar and arrange event bookings, room bookings and meetings;
To assist in the preparation for Senior Parent-Teacher meetings;
To deal with complaints from parents and ensuring the complaint is processed passed on to the right person/department, sending holding replies as needed and maintaining an accurate log of complaints and actions taken;
To lead on Clubs for the Senior School.

THE IDEAL CANDIDATE WILL HAVE:

Qualifications

Minimum GCSE or equivalent in English and Mathematics

Skills

Evidence of high-level ICT skills including the use of spreadsheets
Evidence of excellent communication skills – both written and verbal
Excellent interpersonal skills. Ability to work both collaboratively and independently.
Excellent organisational and administrative skills – ability to plan, prioritise, and manage a varied workload
An understanding of the importance of the need for confidentiality

Personal Attributes

Capacity to inspire, with a positive, pro-active, solution focused ‘can do’ attitude
Ability to engage and motivate others and work effectively and positively with young people
Ability to listen effectively and be sensitive to others
Ability to cope well under pressure and meet deadlines
Recognition of the importance of personal responsibility for health and safety
Demonstrable commitment to the safeguarding of students and child protection
Demonstrable commitment to equal opportunities
Commitment to the School’s ethos, aims and whole community
A commitment to professional development of self and others

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

School Application Form

Please download and fill up this form, attach this during application process.