Executive Assistant

ROLE SUMMARY:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Executive Head of School. The ideal candidate will play a key role in ensuring the smooth operation of our office and supporting the effective delivery of our organization's goals.

KEY RESPONSIBILITIES:

• Administrative Support: Provide high-level administrative support to the Executive Head of School, ensuring smooth day-to-day operations.

• Communication: Demonstrate strong communication skills by preparing concise communications, presentations, policies, procedures, and reports.

• Newsletter Management: Oversee the creation and distribution of the school’s weekly newsletter, ensuring accurate and engaging content.

• Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings and events, ensuring all logistics are handled efficiently.

• Facilities Management: Ensure the effective management of school facilities, with a strong focus on prioritizing health and safety standards.

• Correspondence Handling: Handle correspondence, including emails, letters, and phone calls, with promptness and professionalism.

• Travel Arrangements: Assist with travel arrangements and accommodations for the Executive Head of School and other key staff as needed.

• Special Projects: Assist with special projects and initiatives, providing support as needed to ensure their successful completion.

• Confidentiality: Handle confidential information with utmost discretion and professionalism, maintaining the trust and privacy of sensitive data.

• Alumni Programme Management: Lead the PaRK IS Alumni programme, engaging former students and facilitating alumni events and communications.

• Parent Association Management: Manage the PaRK Parent Association, coordinating activities, meetings, and communications to support parent engagement and involvement.

THE IDEAL CANDIDATE WILL HAVE:

• ​​​​Proven experience in a high-level administrative support role, preferably within an educational setting.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with integrity and professionalism.
• Exceptional interpersonal skills and the ability to work collaboratively with diverse stakeholders.
• Strong attention to detail and accuracy
• Demonstrated ability to manage projects and meet deadlines.
• Knowledge of health and safety regulations is a plus.
• Experience in event planning and coordination.
• A proactive and adaptable approach to work, with a keen eye for detail.
• Fluency in Portuguese and English for effective communication with all stakeholders.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.