Receptionist Umhlanga

OUR SCHOOL

Umhlanga College joined Inspired in late 2016 and was officially renamed Reddam House Umhlanga.
Situated on the edge of Umhlanga Ridge, Reddam House Umhlanga encourages children to ‘simply be children’, while actively supporting them on their journey to achieve their very best. Within the parameters of a robust, diverse and enriched curriculum, the Reddam House campus culture fosters academic, sporting and cultural excellence, underpinned by a strong and supportive pastoral care system.

RECEPTION AND SWITCHBOARD

• Welcoming visitors to the College and redirecting them to requested person / venue in the College or administration wing.
• Keeping reception area and piazza neat and tidy.
• Answering phones and taking messages / passing on information / emailing messages to staff.
• Forwarding emails that come to reception email address on to relevant staff members.
• Signing for any deliveries and distributing post to relevant members of staff /departments.
• Liaising with staff regarding orders / deliveries / collections.
• Receiving prospective students/ parents/ staff to the College.
• Keeping an emergency contact list and procedures updated in Reception File.
• Assisting with large Public Relations events such as Open/ Information sessions.

ADMINISTRATION AND CORRESPONDENCE

• Assisting the Academic Head with IEB-related administration including entries, arranging IEB deliveries etc.
• Arranging teaching staff travel arrangements for conferences and workshops.
• Exam booklets - compiling booklets mid-year and end of year.
• Assessment Calendar – capturing dates termly.
• Reader - loading exams for cycle test and exams weekly.
• Co-coordinating between teaching staff and the Finance Department regarding charge-outs; claims and reimbursements.
• Typing and formatting the fortnightly newsletter and ensuring that it is uploaded to the app.
• Assigning telephone and printing codes for new staff.
• Checking cleaning and kitchen supplies weekly, ordering as necessary and handing out supplies to cleaning staff.
• Checking stationery cupboard weekly and ordering as necessary.
• Placing the weekly Spar orders.

INTERFACE WITH STUDENTS AND PARENTS

• Making telephone calls to parents on behalf of students.  
• Managing the collection and return of Lost Property.
• Liaising with teachers with instructions from parents for pupils.
• Emailing teachers / admin staff with concerns/ requests from parents.
• Writing out exeat forms for students leaving school early.
• Controlling the parking decals for parents and students – this involves receiving requests from students to park on the school campus.
• Managing the Sick Bay – tending to students who are injured or are unwell; tending to wounds / injuries; keep an eye on students in the sick bay and providing TLC to sick children; keep sick bay area clean and tidy.
• Contacting the parents of sick or wounded students.

ESTATE DEPARTMENT ASSISTANCE

• Providing administrative assistance to the Estates Manager such as sourcing quotes; requesting Purchasing Orders etc.
• Logging maintenance requests and follow up on outstanding issues.
• Overseeing the College cleaners.

HR AND FINANCE ASSISTANCE

• Following up with absent staff to ensure that they log sick leave on Success Factors.
• Co-ordinating the College administrative staff holiday leave schedule.
• Maintaining the registers of staff development sessions and submitting to the HR Department annually
• Logging Purchase Orders and liaising with suppliers/ vendors for relevant documentation.
• Submitting staff claims to the Finance Department for reimbursement.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed. 

School Application Form

Please download and fill up this form, attach this during application process.