Procurement and Accounts Payable Administrator (Maternity Cover)

ROLE SUMMARY:

Responsible for procurement, cost management and fixed asset register. To deliver accurate financial reporting, generating insight to management on opportunities for efficiencies and improvements ensuring that the finance function is a business partner.

KEY RESPONSIBILITIES:

• Implementation of relevant finance policies within the school
• Maintaining fixed asset register and depreciation calculations
• Cost control and reporting to management where there is risk of overspend
• Keeping an analysis of costs and other statistical analysis
• Procurement support to schools (quotes, best price negotiations etc)
• Purchase order management end to end (PO through to payment)
• Processing of centralised procurement and contract spend (rent, security etc.)
• Invoice processing for OPEX and CAPEX
• Accrual management
• Insurance claims management process
• Maintain accounting records of the school for OPEX, CAPEX and accounts payable function
• E-wallet & credit card management in line with relevant policies
• Scrutinising and passing for payment all invoices received by the school ensuring charges are in line with finance policy
• Inter-company account management (between schools/Head office)
• Supplier reconciliations
• Supplier contract management

THE IDEAL CANDIDATE WILL HAVE:

Required skills, knowledge and experience:

• At least 5 years book keeping experience, ideally experience within accounts payable or procurement function
• Relevant Accounting / Book Keeping Qualification
• Job and organisational knowledge
• Knowledge of general accounting packages
• Computer literacy (MS Excel proficient)
• Strong financial skills
• Attention to detail

Behvioural Competencies and Attributes: 

• Ability to work effectively and productively with different people and teams of people
• Ability to work well under pressure
• Excellent oral and written communication skills
• Ability to follow and adhere to a stringent AP process
• Ability to interact positively with a wide range of stakeholders, including staff, and third parties
• Well organised with an attention to detail and the ability to think and work quickly and calmly in a demanding environment
• Positive and enthusiastic demeanour

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.