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Office Assistant

Location: 

Clayton, PA

Date:  29 Oct 2024
Application closing date: 

Inspired Education is the leading global group of premium schools, with a portfolio of 119 premium private schools spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 85,000 students receive a world-class learning experience from Kindergarten to Year 13.

 

In 27 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.

 

By joining our award-winning team of over 13,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.

ROLE SUMMARY:

King’s College School Panama is delighted to share that we have relocated to a site near our original school building, and now provide students with cutting-edge facilities on an expansive, new campus. The purpose-built, modern campus is located in the Clayton area of Panama City, nestled within the city and the rainforest.

At King's College School, Panama, we provide a first-class international education that supports the development of creative and dynamic individuals who take an active approach to learning. Following The Three Pillars approach to education at Inspired schools, Academics, as the central pillar, together with those of Sports and Creative & Performing Arts, form a well-rounded, holistic curriculum for all year groups. Students are encouraged to achieve the best of their ability and apply themselves to their lessons whilst enjoying the range of extra-curricular activities available. 

We are looking for an Office Assistant to provide administrative and clerical support to the senior leadership team, ensuring efficient operation of the office and facilitating communication between faculty, staff, students, and external parties.

KEY RESPONSIBILITIES:

1. Provide administrative Support 

  • Greet students, staff and parents in the front-desk area, with a welcoming attitude.
  • Manage daily office operations, including filing, data entry, and handling correspondence.
  • Maintain and update academic records, databases, and filing systems.
  • Answer & redirect to the corresponding party all calls and emails received.
  • Early pick-ups - coordinate with parents and teachers and ensure registers are correct.
  • Responsible for the student’s sign-out and visitor's book.

2. Scheduling and Coordination of meetings for the Senior Leadership Team

3. Serve as the primary point of contact for the academic office, handling inquiries from students, faculty, and parents.

4. Record-Keeping and Compliance.

5. Organisation of Trips & Residentials.

6. Buses Coordination.

THE IDEAL CANDIDATE WILL HAVE:

  • Previous experience in an administrative or secretarial role, preferably in an academic setting.
  • High school diploma or equivalent; post-secondary education or relevant certifications in office administration or a related field preferred.
  • Proficiency in Microsoft Office Tools (Word, Excel, PowerPoint, Outlook).
  • Excellent interpersonal, organizational and communication skills.
  • Ability to work collaboratively with diverse teams.
  • High level of accuracy and attention to detail in all tasks.
  • Ability to handle multiple tasks and prioritize effectively.
  • Demonstrated ability to handle confidential information with discretion.
  • Proficiency in both English and Spanish.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

School Application Form

Please download and fill up this form, attach this during application process.

 

Visit our careers site for more information; https://jobs.inspirededu.com

Apply now »