School Secretary

OUR SCHOOL:

Reddam House Durbanville offers a co-educational, non-denominational, premier, private school environment recognizing, nurturing and developing the individuality of each student placed in our care and encouraging students to maximize their potential. Our school offers a dual curriculum, offering both Cambridge Assessment International and IEB education. Reddam House Durbanville offers a holistic, innovative educational experience, encouraging students to realize their unique gifts, talents and abilities in pursuit of academic excellence.

We offer a premium education from 18 months to 19 years old, in the A Level post matric programme. Ideally located in Durbanville, Reddam House Durbanville seamlessly blends Boarding and Day schooling and takes pride in a bespoke learning approach, safeguarding and dedicated pastoral care.

We provide premium education from 1 – 2 years old to A Levels as a post-matric option, to families living in the leafy suburbs of Durbanville, Vredekloof, Welgedacht, Plattekloof, Blouberg, Tableview, West Beach, Melkbos, Kanonberg & Welgemoed.

ROLE SUMMARY:

The Personal Assistant will provide administrative support to the Headmistress of the Early Learning and Junior Preparatory Schools.

KEY RESPONSIBILITIES:

School Office Administration

· Ensure the smooth, efficient and professional running of the school office on a daily basis.

· Welcome and assist all visitors, parents, children and staff who arrive at the school office.

· Answer and direct incoming telephone calls and respond to general enquiries in a friendly and professional manner.

Parent and Child Administration

· Deal with general parent and visitor enquiries, suggestions and concerns professionally.

· Manage appointments and assist with the collection of children who are leaving school early.

· Assist with the administration of new children joining the school, including admissions-related documentation.

Staff Administration

· Maintain accurate staff records and documentation as required.

· Assist teachers and Grade Heads with administrative requirements when necessary.

· Assist with the administration of staff conferences, memberships and professional development activities.

Meetings and Communication

· Schedule meetings, interviews, parent meetings, staff meetings and other appointments as required.

· Prepare meeting venues and relevant documentation when necessary.

· Type and format official correspondence, letters, notices and other school documentation when required.

Admissions, Orientation and Events

· Assist with the organisation and administration of Open Days and personalised school tours.

· Assist with invitations, RSVPs, attendance lists and administrative arrangements for school functions.

· Assist with the annual Orientation programme.

School Systems, Records and Compliance

· Maintain accurate and confidential school records and databases.

· Follow all school policies and procedures relating to confidentiality, safeguarding and health and safety.

THE IDEAL CANDIDATE WILL HAVE:

Skills and Previous Experience:

• Good planning, organising and reporting skills 
• Good communication skills (oral, written and presentation) 
• Touch typing skills 
• Good time management skills 
• Good interpersonal skills and strong team orientation ·
• Strong Administration Skills ·
• Customer Centric 

Qualifications and Accreditations:

• Matric 
• Secretarial Diploma
• Min 3 years’ experience in a similar position 

Personal Competencies and Attributes: 

• An unwavering commitment to the development of the school
• A demonstrable passion for the profession 
• Excellent organizational skills 
• A positive attitude to change
• A continuous improvement mindset 

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.