School Receptionist

ROLE SUMMARY:

Reliable receptionist with the communication and organizational skills necessary to serve as the first point of contact and to manage general administrative tasks. Experienced with complex filing systems, in addition to scheduling and supply management.

King’s School The Crown is built in extensive grounds offering world-class educational and sporting facilities, enabling students to pursue a diverse range of interests. Our purpose-Built Campus of over 40,000m2 located in the heart of Cairo's most prestigious gated community, The Crown, 6th October city. This school is the first in the region to cater to students from 3 months up to 18 years with state-of-the-art facilities, including: a full football field, 400m athletic track , 25m 8 lane covered swimming pool with learner pool, indoor multi-purpose sports hall, outdoor multipurpose courts and a 522 seat Performing Arts theatre.

King’s School The Crown is delighted to be a part of the British Council schools partnership, working with Cambridge to deliver the UK national curriculum through to IGCSE.

The process involved multiple inspections to ensure our new school met the highest standards, from the Egyptian Ministry of Education, Cambridge and the British Council. King’s School passed with flying colours! 

KEY RESPONSIBILITIES:

• Extend a warm welcome to visitors and callers – including parents, visitors, contractors, and delivery staff.
• Deal effectively with telephone calls, transferring callers to relevant staff, and taking and passing on messages as required.
• Follow safeguarding procedures by issuing passes and lanyards to visitors, ensuring that visitors are signed into the school.
• Communicate with parents regarding all aspects of school life, receive and pass on information between parents and teachers in a timely manner with minimum disruption to lessons.
• Ensure that the reception area remains tidy, and that literature and forms are updated and replenished as necessary.
• Receive and sign for all packages and deliveries.
• Update calendars and schedule meetings.
• Maintain and update school information, records, and databases.
• Assist with the delivery of stationery, materials, and resources to classes and ensure that stock levels are maintained.
• Record and post all outgoing mail.
• Produce lists/information/data as required e.g., pupils’ data.
• Undertake routine administrative procedures.
• Interact with teachers and other staff members to answer questions or resolve issues.
• Provide administrative support to school principals by managing their calendars and arranging meetings with staff members, parents, etc.
• Coordinate school events such as parent meetings, school plays, and field trips.
• Answer phones and greet visitors when they arrive at the school office.
• Perform other work-related tasks as and when required by the line and matrix manager.

THE IDEAL CANDIDATE WILL HAVE:

• 2-5 years of relevant work experience (Preferably with international schools)
• Excellent computer skills.
• Fluency in English at an academic standard.
• Bachelor's degree, additional certification in Office Management is a plus.
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite.
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• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.