Administrative Assistant & Events Coordinator

Location:

PT

Date: 5 Sept 2025

Application closing date:

Inspired Education is the leading global group of premium schools, with a portfolio of 118 premium private schools in 27 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 90,000 students receive a world-class learning experience from Kindergarten to Year 13.

Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.

ROLE SUMMARY:

Administrative Assistant & Events Coordinator

Location: St. Peter’s International School, Palmela, Portugal
Reports to: Head of Business and Operations (with dotted line to Executive Head of School)
Language requirement: Fluent Portuguese and English (spoken and written) – essential

Purpose of the role

To provide high-quality administrative support to the Senior Leadership and across the wider school and to plan, coordinate, and deliver the school’s internal and external events - ensuring excellent service to pupils, parents, staff, and visitors, and upholding the school’s values and standards.

KEY RESPONSIBILITIES:

1) School-based administration & support to Heads of Section

Provide bilingual (PT/EN) support for daily operations.
Manage attendance, pupil records, and safeguarding in iSAMS.
Coordinate parent communications, timetables, bulletins, and exam room allocations.
Administer detentions/pastoral appointments; notify families.
Organise meetings, agendas, minutes, and Parent–Teacher events.
Provide reception cover as required.

2) Events coordination

Plan and deliver school events (meetings, awards, concerts, graduation, fairs).
Manage budgets, logistics, venues, catering, AV/IT, and risk assessments.
Liaise with staff, vendors, and partners; oversee RSVPs and communications.
Supervise delivery, brief teams, and ensure safeguarding/health & safety.

3) Communications & customer care

Prepare bilingual content for website, newsletters, and social media.
Provide reception support and PT/EN translation/interpretation.

4) Compliance & improvement

Handle confidential data per GDPR and safeguarding policies.
Support risk assessments and contractor compliance.
Use iSAMS/SOCs effectively; update SOPs and track KPIs.

THE IDEAL CANDIDATE WILL HAVE:

Essential

Bilingual Portuguese–English, strong communication skills.
Admin experience in fast-paced, customer-focused settings.
Proven event planning/delivery experience.
IT proficient: Google Workspace, MS 365, MIS/CRM.
Highly organised, accurate, deadline-driven.
Professional, calm, and discreet with stakeholders.
Flexible for evenings/weekends.

Desirable

Experience in international/independent schools.
Knowledge of Portuguese procurement.
Canva/website CMS skills.

Qualifications & Hours

Secondary education; degree preferred.
Training in admin, events, or hospitality an advantage.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

SCHOOL APPLICATION FORM

Please download and fill up this form, attach this during application process.

Visit our careers site for more information; https://jobs.inspirededu.com