Admissions Assistant

ROLE SUMMARY:

Altair School is strategically located in La Molina, Lima, Peru, and its campus has an area of 15,000 square meters. It is a regular, bilingual and mixed education school. It has the IB Continuing Program accredited for its three programs: PYP (Primary Years Program), MYP (Middle Years Program) and Diploma.

The School's educational proposal is based on a comprehensive, personalized education with emphasis not only on academic excellence, but also on sports and cultural areas. It is on the list of the best private schools in Lima, and is part of Inspired Education. It seeks to train upright, responsible, sensitive, self-confident people with a passion for learning and who are committed and active members of a global community.

The team at Altair School is highly qualified and dedicated to providing an outstanding educational experience. The Admissions Assistant will support the coordination and administration of the admissions process, ensuring effective communication with prospective families, accurate management of applications, and a positive experience throughout each stage of the admissions journey. The successful candidate will work collaboratively with internal departments to facilitate a smooth and efficient admissions and enrolment process.

KEY RESPONSIBILITIES:

• Support the coordination of the entire admissions process, from initial family enquiries through applicant assessments and enrolment, ensuring compliance with established procedures and timelines.
• Respond to enquiries from prospective families, providing clear information about admissions requirements, procedures, and next steps.
• Maintain regular follow-up with families throughout the different stages of the admissions process, ensuring timely communication and support.
• Collect, review, and verify required application documentation, identifying outstanding requirements and maintaining complete and accurate applicant records.
• Maintain up-to-date applicant information in OpenApply and iSAMS, accurately recording application status, assessment progress, and relevant follow-up information.
• Coordinate entrance assessments, school tours, interviews, and meetings with families and school teams, ensuring effective organisation and communication.
• Collaborate with Finance, Academic Administration, level assistants, academic leadership, and the Psychopedagogical Department to facilitate the progress of applications.
• Monitor outstanding enrolment requirements, coordinate documentation submissions and payment follow-up with the relevant departments, and support the onboarding of new students.
• Assist in planning and organising Open Days, information sessions, and other admissions events, including participant registration, logistics, attendance tracking, and post-event follow-up.
• Prepare admissions communications and materials to support prospective families throughout the process.
• Contribute to the continuous improvement of admissions procedures and the overall experience of prospective families.
• Prepare reports on application progress, identifying pending or delayed processes and highlighting cases requiring additional attention or intervention.
• Maintain organised admissions records and administrative files, ensuring accurate and accessible information.

   

THE IDEAL CANDIDATE WILL HAVE:

• Strong organisational and administrative skills, with the ability to coordinate multiple applications, tasks, and deadlines.
• Excellent interpersonal and communication skills, with a professional and supportive approach to interacting with prospective families.
• Strong attention to detail when reviewing documentation, maintaining applicant records, and monitoring application progress.
• The ability to manage and update information accurately using admissions platforms and databases, including OpenApply and iSAMS.
• Effective coordination skills and the ability to work collaboratively with academic, administrative, and financial departments.
• A proactive approach to following up on pending requirements, identifying delays, and supporting the timely completion of admissions processes.
• The ability to organise meetings, assessments, school visits, and admissions events efficiently.
• Strong reporting and record-management skills to support admissions monitoring and follow-up.
• A service-oriented mindset and commitment to providing a positive experience for prospective families.
• A collaborative, responsible, and improvement-focused approach to administrative processes.

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.