Administrative Academic Assistant

ROLE SUMMARY:

Colegio Altair is a leading private bilingual school located in Lima, Peru, offering a modern and holistic education from early years through secondary. Founded in 1995, the school is accredited by the International Baccalaureate and delivers the full continuum of IB programmes (PYP, MYP, and Diploma Programme), supporting students’ academic, personal, and social development in a dynamic and multicultural environment.

As a member of the Inspired Education Group, a global network of premium schools educating more than 95,000 students across multiple continents, Colegio Altair benefits from world-class educational practices, international collaboration, and a commitment to holistic learning built on the pillars of academic excellence, sports, and creative and performing arts.

The Administrative Academic Assistant supports the academic leadership team by providing administrative, organizational, and coordination support to ensure the efficient operation of academic processes. This role plays a key part in facilitating communication between teachers, academic leadership, students, and families while ensuring that academic records, schedules, and documentation are managed accurately and efficiently.

KEY RESPONSIBILITIES:

• Provide day-to-day administrative support to the Academic Director and academic leadership team to ensure the smooth operation of academic activities.

• Coordinate and maintain academic calendars, including meetings, evaluation periods, reporting deadlines, and school academic events.

• Assist in the preparation and distribution of academic schedules, timetables, and internal communications for faculty and staff.

• Organize and support academic meetings by preparing agendas, taking minutes, and tracking follow-up actions.

• Maintain accurate and confidential academic records, documentation, and reports related to students, faculty, and academic processes.

• Support teachers and academic coordinators with administrative tasks related to assessments, grading periods, and report card preparation.

• Coordinate communication between academic leadership, faculty, students, and parents to ensure timely sharing of academic information.

• Assist in the organization and logistics of academic initiatives, projects, training sessions, and school programs.

• Manage and update academic information in school systems, databases, and shared digital platforms.

• Provide general administrative and organizational support to ensure efficiency within the academic department and alignment with school policies and procedures.

THE IDEAL CANDIDATE WILL HAVE:

• 3+ years of experience in an administrative or academic support role.

• Experience working in an educational institution is desirable.

• English proficiency,

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• High attention to detail and accuracy in documentation.

• Ability to manage multiple tasks and priorities effectively.

• Strong interpersonal skills and ability to work collaboratively with faculty and staff.

• Professional discretion when handling confidential information.

• Proactive and solution-oriented mindset.

SAFEGUARDING STATEMENT

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.

SCHOOL APPLICATION FORM

Please download and complete our Inspired Application Form and submit alongside your CV.

Inspired Academic Teaching Application Form
Inspired Non-Teaching Application Form